Creating Organization Name Authority within an Electronic Resources Management System
DOI:
https://doi.org/10.5860/lrts.53n2.94Abstract
Staff members at North Carolina State University (NCSU) Libraries have identified the need for name authority control within E-Matrix, a locally developed electronic resources management (ERM) system, to support collection intelligence, the process of collecting, collocating, and analyzing data associated with a collection to gain a sophisticated understanding of its qualities for strategic planning and decision making. This paper examines the value of establishing authority control over organization names within an ERM system in addition to describing NCSU’s design for conducting name authority work in E-Matrix. A discussion of the creation of a name authority tool within E-Matrix is provided along with illustrations and examples of workflow design and implementation for the assignment of authoritative headings. Current practices related to authority control and ERM systems in academic libraries and within organizations such as the Online Computer Library Center (OCLC) are also investigated and summarized to provide context for this project. Future possibilities for the use of this type of authority control on the part of librarians, vendors, and standards bodies are explored.
References
Timothy D. Jewell, Electronic Resource Management: Report of the DLF ERM Initiative (Washington, D.C.: Digital Library Federation 2004) (accessed Oct. 24, 2007)nDiane Grover, Theodore Fons, '“The Innovative Electronic Resource Management System: A Development Partnership,”' Serials Review 30 no. 2 (2004): 110 Tony A. Harvell, “Electronic Resources Management Systems: The Experience of Beta Testing and Implementation,”
Serials Librarian
, no. 4 (2004): 110–16nDarlene Hawthorne, '“Administrative Metadata to Support the Acquisition of Continuing E-Resources,”' Serials Review 29 no. 4 (2003): 276-78 Jewell et al.,
Electronic Resources ManagementnMichael Gorman, '“Authority Control in the Context of Bibliographic Control in the Electronic Environment,”' Cataloging & Classification Quarterly 38 no. 3/4 (2004): 11-22nDiane Grover, phone interview with Kristen Blake, Oct. 26, 2007n The Standard Usage Statistics Harvesting Initiative (SUSHI) Protocol,
ANSI/NISA Z39.90–2007
(Baltimore: National Information Standards Organization 2007)nPatricia Martin, phone interview with Kristen Blake, Oct. 5, 2007nBarbara Weir, phone interview with Kristen Blake, Oct. 11, 2007nGrover, phone interviewnJill Emery, phone interview with Kristen Blake, Nov. 12, 2007nPatrick Carr, phone interview with Kristen Blake, Oct. 23, 2007nKim Maxwell, phone interview with Kristen Blake and Jacquie Samples, Oct. 15, 2007nOCLC, “WorldCat Registry Offers Management of Organizational Data,” news release, Feb. 26, 2007, www.oclc.org/americalatina/es/news/releases/200652.htmnLynn Silipigni Connaway and Timothy Dickey, phone interview with Kristen Blake and Jacquie Samples, Oct. 1, 2007nIbidnTimothy D. Jewell et al.,
Electronic Resource ManagementnJewell et al.,
Electronic Resources ManagementnConnaway and Dickey, phone interviewnAnglo-American Cataloguing Rules
, 2nd ed., 2002 rev., 2005 update (Chicago: ALA; Ottawa: Canadian Library Association; London: Chartered Institute of Library and Information Professionals, 2005)nCynthia Hodgson, “Call for Participation: New NISO Working Groups on Institutional Identifiers and Knowledge Bases and Related Tools,” online posting, Jan. 18, 2008, SERIALST, http://list.uvm.edu/cgi-bin/wa?A2=serialst;wLRVmQ;20080118120133-0500n
Published
Issue
Section
License
Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution-NonCommercial 4.0 International License (CC-BY-NC 4.0) that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) after it has been accepted for publication. Sharing can lead to productive exchanges, as well as earlier and greater citation of published work.
