Chapter 2. General Best Practices, Tools, and Resources

There can be a lot of information overload in the world of Instagram (IG) and Snapchat content creation. Every blog, article, and app has something to say about how to make your content shine. This chapter cuts out some of the noise by featuring some essential tips, tools, and resources for further exploration.

Creating a Social Media Strategy and Policy

While not essential, it can be beneficial to develop a social media strategy and policy. As social media becomes more integral in your library’s marketing and communication efforts, creating documents that describe how platforms should be managed and guides for certain decisions will be worth it in the long run. I offer three main stages to consider when composing an official social media strategy and policy for your library: the proposal stage, the strategy stage, and the policy stage.

Proposal Stage

The proposal stage tackles the “why” behind each account as well as reasoning for assessing the “value-add.” You may be past this stage, but hashing out the reasons why each different account is needed can help you make a case for adding Snapchat, IG, or both to your social media offerings.

Snapchat vs. IG Adoption

There are a lot of similarities between Snapchat and IG, especially with the introduction of IG Stories and associated filters, stickers, GIFs, and so on. Regardless of everyone’s feelings concerning this facsimile of Snapchat Stories, IG Stories have become more or less accepted by users. While the consensus in the marketing world seems to be leaning toward IG adoption,1 the teen and young adult demographic on Snapchat is still going strong. A recent report from eMarketer reveals Snapchat to be the most popular social network among internet-using teens aged between twelve and seventeen, at 16.4 million users.2 Additionally, Constine reveals that Snapchat’s early teen adopters have “now aged up and are headed to college,” making the eighteen-to-twenty-four age range an important core user group as well.3 There is also an active international community on both platforms. Based on a leaked memo from Snapchat cofounder and CEO Evan Spiegel, there will most likely be a concerted effort to grow in developing markets.4 However, there is no denying that Snapchat is going through a rough patch.5 Whether that will result in its demise has yet to be seen. @librariesluc did mention that since the debut of IG Stories, their patrons started using Snapchat less.

If you are waffling between launching a Snapchat or an IG account, important things to think about are your target audience and if you have the bandwidth for platform management and support. The majority of the patrons you want to reach might be using both IG and Snapchat. If that is the case, you could go a few different ways: if you have limited resources, then it might be more efficient to go with Snapchat; if you can support both, then it would be beneficial to manage both to cast the widest communication net possible. The latter is the case for @NCSUlibraries, who said, “If they’re only on one, then we want to make sure we’re reaching them there; if they’re on both, then no harm no foul.” Similarly, @librariesluc recalled students expressing that Snapchat was the only way they were getting library information and were not on IG, which has been one of the reasons why they still use both platforms, despite more students using IG. If your patrons are partial to Snapchat over IG, then the answer is obvious there. Probably one of the most important considerations is to figure out what the patrons in your library are using. You can look at trend reports and articles regularly, but they might not reflect your specific situation. It is probably most efficient to speak with patrons informally or run a brief survey.

Strategy Stage

The next phase is the strategy stage, where you map out and focus your content approaches, brand, “voice/tone,” and so on for each platform. Also, while it is important to tweak material according to the platform you’re using, most likely you will want to cover overarching campaigns, holidays, and events across all platforms. Creating a plan ahead of time gives you more time to craft high-quality content that garners more engagement. For example, do you want to use social media to increase attendance at a specific event? How do you want to do that? What type of content do you want to create? When should your posts be published? Do you need to coordinate across library branches or campus locations? What metrics will indicate that you are tracking toward that goal? All those questions can be answered during the strategy stage. There are a variety of different resources for building an effective social media strategy. Here are a few:

Policy Stage

The last step is the policy stage. A recent survey by WebJunction revealed that the majority of libraries do not currently have a social media policy, with some respondents reporting that they have “social media guidelines for staff” or “guidelines for patrons and staff.”12 Social media policies (also called best practices, principles, or codes of conduct) generally cover the dos and don’ts of handling social media and come in two main flavors: internally facing and public-facing. An internally facing social media policy is utilized by your library’s social media managers and covers topics surrounding organizational expectations, patron privacy, inappropriate or spam messages, controversial content area or subjects, disclaimers, what to do when a social media manager leaves the library, and so on. These documents are typically posted on the library’s intranet and available only to staffers. A public-facing social media policy is often displayed on an organization’s website and is available to the general public. These documents include a summary of how your library uses social media and any guiding state and federal laws and regulations that your library adheres to. Typical topics include user privacy (including photo and video consent), general employee conduct, and patron guidelines (including actions for misconduct). Here are a few resources for designing an effective social media policy:

Chapters 3 and 4 cover a few platform-specific points you might want to include when you get to the Snapchat or IG sections in your prospective strategy and policy design.

General Management Ideas, Tools, and Resources

IG and Snapchat can be a little tricky when it comes to management. Neither is very amenable to automated posting from third-party tools. Snapchat does not allow multiple people to be logged in at the same time, and both have disappearing Stories metrics (Insights for IG Stories currently last two weeks after initial posting,17 and Snapchat Stories analytics last only as long as the snap is active). Both platforms are tailored more toward in-app, real-time posting, which can make it difficult when trying to manage from a library branding standpoint. This section covers a few tools that you can use to make this a bit easier and more streamlined.

Google Analytics is a free and highly robust tool that you can use along with Google’s Campaign URL Builder. The URL builder lets you construct a trackable URL to follow custom campaigns in Google Analytics. This is an especially helpful resource for tracking website or library catalog visits from your IG bio, book holds from your Snapchat snaps, event signups from your Snapchat snaps, and so on. Some strategic places you might want to place a custom URL include your IG bio; each social media clickable logo on your website, newsletter, email, and so on; and campaign-focused linked Snapchat snaps. Placing trackable links in these places will allow you to answer questions such as these:

Google Analytics

https://analytics.google.com/analytics/web

Campaign URL Builder

https://ga-dev-tools.appspot.com/campaign-url-builder

Content manager and library marketer Angela Hursh created a useful step-by-step guide tracking your marketing efforts using the Google Analytics and URL Builder.18 You can also use Bit.ly and the Google Campaign Builder together if you want to create custom shortened URLs.19

There are a few third-party tools that work with IG or Snapchat. However, since both platforms change so rapidly, it is often hard for these companies to keep up. For example, IG currently does not allow you to schedule or publish carousel content or IG Stories material from a third-party tool.20 I have used Inconosquare, Hootsuite, Buffer, and SproutSocial to manage IG content. Regarding IG content management, I have not found these tools to be particularly helpful for posting, as I often want to post more than one photo (i.e., carousel content) or an IG Story post. Still, these features could be added at any time. If you are interested in the analytics side or “hashtracking” on IG, I would recommend Inconosquare as it is more robust. If you want to explore and test some management tools, Forbes has a few helpful articles.21 The librarians I spoke with prefer to use their smartphone’s notification feature to remind them when to post and then go directly to the mobile app to publish their content.

Inconosquare

https://pro.iconosquare.com

Hootsuite

https://hootsuite.com

Buffer

https://buffer.com

SproutSocial

https://sproutsocial.com

Collaboration Ideas and Tools

When working on a team where you are assigning specific content or days for posting, several tools can help streamline the process. Nonetheless, it is also beneficial to schedule regular meetings or brainstorming sessions with everyone on your team to generate ideas, plan new campaigns, talk about what is working and not working, and so on. These times vary depending on the department and organization. @acclibraries hosts an in-person “goal setting/brainstorming meeting” once a year. When I managed social media for the University of Denver’s Office of Graduate Studies, I would meet once a week with my in-office team and every six weeks with those managing social media aimed toward graduate students during a “social media roundtable.” Listed below are a few top resources (One caveat I would add is that these tools are only as effective as the amount of buy-in and consistent usage that you get from the entire team):

Slack

https://slack.com

Content Ideas, Tools, and Resources for IG and Snapchat

Before we go into the specifics tools you can utilize and content you can share with your audience, there are a few best practices that you might want to think about or add to your social media strategy:

#RiotGrams

https://bookriot.com/2018/01/31/riotgrams-instagram-challenge

#Bookstagrammer

https://www.instagram.com/explore/tags/bookstagrammer

IG and Snapchat Stories Tips

When it comes to compiling an engaging IG or Snapchat Story, less is more. There is a lot of competition in the social space, and you are just one swipe away from being skipped. To get as many eyeballs on your content as possible, post no more than five to seven segments per Story. If your Story is longer, Amy Elderkin at Hootsuite recommends breaking it up into chapters with title pages to introduce new subject matter.27 One brand that does this well is @Epicreads, which has created some longer divided chapter-style stories for their Author Confessionals series on IGTV.28 While this example is more produced, most likely involving a dedicated team, you can make similar videos (albeit a little more mid-grade) with some of the editing tools (see next section). Regardless of length, keep in mind that your story should be cohesive. When recording an event at your library, it is best to record the raw footage, edit it to include only the highlights, and then post it to IG or Snapchat. Alternatively, you can shoot short videos on your phone and then decide the best ones to add to your Story. Just keep it organized, whether based on time (e.g., a day), event, or story arc in a book that you are featuring (i.e., have a beginning, middle, and end).

Photo and Video Editing Tools

Videos and photos can now be easily created outside of IG and Snapchat using a whole host of applications. (There is an excellent issue of Library Technology Reports by David Lee King that takes a deep dive into video creation that I highly recommend.29) With Snapchat’s camera roll saving capability, content can also be created on the platform and shared on IG, Facebook, and so on (or vice versa). A few IG trends that are currently popular include film or vintage effects and minimalism. The section highlights a smattering of options that can be used to create assets for any platform you are currently using:

YouTube

http://www.youtube.com

Celebrations, Tentpole Days, and Events to Add to Your Calendar

We covered the background and application of recurring content in chapter 1, explaining that tentpole events such as #NationalDoughnutDay are easy ways to increase engagement while also promoting your content. In addition to straightforward events such as Thanksgiving, Halloween, Valentine’s Day, and so on, here are a few library-, book-, and information-centered occurrences that you can add to your content calendar:

If you are looking to keep up with more general but lesser known days (e.g., #SocialJusticeDay, NationalTriviaDay, etc.), there are several blogs out on there. I like HubSpot’s, Hootsuite’s, and Sprout Social’s articles.44

Conclusion

In the next two chapters, we are going to get into the nitty-gritty of Snapchat and IG content. While these platforms have many similarities, there are also many differences. User expectations vary, with Snapchat, for example, being the place where you would chronicle your bad hair day and IG the platform for showcasing your haircut and resultant beauteous locks (with a variety of variation and exceptions in between). I will be presenting the content recommendations that tend to perform well on each platform. However, many methods I discuss can be applied to either, and I would recommend browsing both regardless of where your loyalties lie. Also, with the saving capabilities on both, you can easily make content on one and share it on the other!

Notes

  1. David Nield, “5 Reasons to Ditch Snapchat for Instagram, if You Haven’t Already,” Field Guide, Gizmodo, March 22, 2018, https://gizmodo.com/5-reasons-to-ditch-snapchat-for-instagram-if-you-haven-1823769483.
  2. eMarketer report, cited in David Cohen, “Snapchat Continues Its Surge among U.S. Teens, While Facebook Free Falls,” Social Pro Daily, Adweek, August 28, 2018, https://www.adweek.com/digital/snapchat-continues-its-surge-among-u-s-teens-while-facebook-free-falls/.
  3. Josh Constine, “Snapchat’s Users Are Surprisingly Old and It’s Telling Them to Vote,” TechCrunch (blog), September 25, 2018, http://social.techcrunch.com/2018/09/25/snapchat-vote.
  4. Josh Constine, “9 Highlights from Snapchat CEO’s 6,000-Word Leaked Memo on Survival,” TechCrunch (blog), October 4, 2018, http://social.techcrunch.com/2018/10/04/chat-not-snap.
  5. Josh Constine, “Snapchat Shares Hit All-Time Low as Search Acquisition Vurb’s CEO Bails,” TechCrunch (blog), September 12, 2018, http://social.techcrunch.com/2018/09/12/snapchat-share-price.
  6. David Lee King, “Managing Your Library’s Social Media Channels,” Library Technology Reports 51, no. 1 (January 2015), https://doi.org/10.5860/ltr.51n1.
  7. Amy Hitchner and Jessica Bacon, “Getting Started with Social Media for Your Library” (webinar, hosted in collaboration with TechSoup, October 24, 2017), https://www.webjunction.org/events/webjunction/getting-started-with-social-media.html; Molly Bacon, “Maximize Your Library Technology” (webinar presentation slides, October 27, 2017), https://www.webjunction.org/content/dam/WebJunction/Documents/webJunction/2017-10/slides-social-media-1.pdf.
  8. Evan LePage and Christina Newberry, “How to Create a Social Media Marketing Strategy in 8 Easy Steps,” Social Media Management (blog), Hootsuite May 15, 2018, https://blog.hootsuite.com/how-to-create-a-social-media-marketing-plan.
  9. Spencer Lanoue, “How to Create an Extraordinary Social Media Strategy for 2018,” Social (blog), Buffer, January 20, 2017, https://blog.bufferapp.com/social-media-strategy-2017.
  10. Christina Crawley, “A Social Media Strategy Is about More Than Just Posting,” Forbes, March 13, 2018, https://www.forbes.com/sites/forbescommunicationscouncil/2018/03/13/a-social-media-strategy-is-about-more-than-just-posting.
  11. Laura Solomon, “How to Set Better Library Social Media Goals,” What Does This Mean to Me, Laura? (blog), March 3, 2017, https://www.meanlaura.com/archives/41262.
  12. WebJunction, “Social Media Policy Examples,” February 13, 2018, https://www.webjunction.org/news/webjunction/social-media-policies.html.
  13. WebJunction, “Social Media Policy Examples.”
  14. Elizabeth Breed, “Creating a Social Media Policy: What We Did, What We Learned,” Marketing Library Services 27, no. 2 (March/April 2013), http://www.infotoday.com/mls/mar13/Breed--Creating-a-Social-Media-Policy.shtml.
  15. Jimmy Thomson, “How to Write a Social Media Policy for Your Company,” Social Media Management (blog), Hootsuite, May 22, 2018, https://blog.hootsuite.com/social-media-policy-for-employees.
  16. American Library Association, “New Session: Creating a Social Media Policy for Your Library Workshop,” news release, November 9, 2018, www.ala.org/news/member-news/2018/11/new-session-creating-social-media-policy-your-library-workshop; Laura Solomon, What Does This Mean to Me, Laura? (blog), accessed October 29, 2018, www.meanlaura.com.
  17. Instagram Help Center, “How Do I View Insights on Instagram?” accessed October 16, 2018, https://help.instagram.com/1533933820244654?helpref=uf_permalink.
  18. Angela Hursh, “How to Track Library Marketing with Google Analytics URL Builder,” Super Library Marketing (blog), May 9, 2016, https://superlibrarymarketing.com/2016/05/09/how-to-track-library-marketing-with-google-analytics-url-builder.
  19. Ben Scandlen, “Google Campaign URL Builder and Bitly: Two Must-Have Tools for Campaign Tracking,” Bitly (blog), August 4, 2018, https://bitly.com/blog/google-campaign-url-builder-and-bitly-two-must-have-tools-for-campaign-tracking.
  20. Ravi Gummadi, “Instagram Graph API Launches and Instagram API Platform Deprecation,” Developer News (blog), Facebook for Developers,” January 30, 2018, https://developers.facebook.com/blog/post/2018/01/30/instagram-graph-api-updates.
  21. A. J. Agrawal, “6 Snapchat Tools To Level Up Your Brand’s Marketing,” Forbes, May 25, 2017, https://www.forbes.com/sites/ajagrawal/2017/05/25/6-snapchat-tools-to-level-up-your-brands-marketing; Forbes Agency Council, “15 Social Media Management Tools That Can Help Your Business Thrive,” Forbes, May 15, 2017, https://www.forbes.com/sites/forbesagencycouncil/2017/05/15/15-social-media-management-tools-that-can-help-your-business-thrive.
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  26. Paige Alfonzo, “Would You Click on It?— A Grounded Theory Study Exploring the Process of Exceptional Social Media Professionals in Higher Education” (manuscript in preparation).
  27. Amy Elderkin, “A Guide to Crafting the Perfect Snapchat Story: 12 Tips for Success,” Social (blog), Hootsuite, August 23, 2016, https://blog.hootsuite.com/guide-perfect-snapchat-story.
  28. Epic Reads, “Craziest Book Research,” YouTube video, 2:26, Author Confessionals|Epic Reads Exclusives, October 13, 2018, https://www.youtube.com/watch?v=9G6V7nv9DZ0&list=PLGTBqhN4e5ISpHrJTyZthNQW1pYHeFfU1; Kevin Systrom, “Welcome to IGTV,” Info Center (blog), Instagram, June 20, 2018, https://instagram-press.com/blog/2018/06/20/welcome-to-igtv.
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  42. Jade, “How to Add Foreign Language Subtitles to YouTube Videos,” Matinée Blog, Matinée Multilingual, February 1, 2018, https://www.matinee.co.uk/blog/how-to-add-foreign-language-subtitles-to-youtube.
  43. Sadie Trombetta, “11 Literary Holidays to Give You an Excuse to Celebrate Your Love of Reading,” Bustle, January 8, 2018, https://www.bustle.com/p/11-literary-holidays-you-need-to-add-to-your-calendar-if-youre-a-book-lover-7799522; Bookglow, “Month-by-Month Literary Holiday Calendar,” Bookglow (blog), December 29, 2017, www.bookglow.net/month-by-month-literary-holiday-calendar; Kat, “Literary Holidays to Celebrate All Year Long—2018,” 5 Minute Librarian (blog), January 5, 2018, www.5minlib.com/2018/01/literary-holidays-to-celebrate-all-year.html.
  44. Sophia Bernazzani, “The Ultimate Social Media Holiday Calendar for 2019 [Template],” HubSpot (blog), November 12, 2018, https://blog.hubspot.com/marketing/social-media-holiday-calendar-2017; Sarah Dawley, “A List of Weird ‘Holidays’ to Celebrate on Social Media,” Social (blog), Hootsuite, March 27, 2018, https://blog.hootsuite.com/weird-holidays-to-celebrate-on-social-media; Darryl Villacorta, “A Complete Calendar of Hashtag Holidays for 2018,” Sprout Blog, Sprout Social, December 18, 2017, https://sproutsocial.com/insights/national-days.